Before you begin: You must be a Super Admin to manage other admins.
See the roles table below for permission details.
Admin sub-roles
Lena offers three levels of admin access:The person who creates the school is automatically assigned the Super
Admin role and cannot be removed by other admins.
Viewing admins
- Go to User Directory → Admins in the sidebar
- You’ll see all administrators for your school with their names, emails, and sub-roles
Screenshot: Admin directory showing admin names, emails, and sub-roles
Adding an admin
1
Click 'Add Admin'
Click the Add Admin button in the admin directory. The add admin dialog opens.
2
Enter admin details
Screenshot: Add admin dialog with name, email, and sub-role fields
3
Save
Click Save. A confirmation message appears and the admin is added with the specified sub-role. If they don’t already have a Lena account, they’ll receive an invitation.
Changing an admin’s sub-role
To change an admin’s permission level:- Find the admin in the directory
- Click Edit on their row
- Change the Sub-role to the desired level
- Save changes
Removing an admin
To remove an admin from your school:- Find the admin in the directory
- Click Delete or Remove
- Confirm the removal
You cannot remove the original school creator (the first Super Admin). If
you need to change the primary admin, contact Lena
support.
Permission breakdown
Here’s what each sub-role can and cannot do:Best practices
- Limit Super Admins — Have 1-2 Super Admins (school owner and vice principal). Too many Super Admins increases risk of accidental changes
- Use Academic Admin for department heads — They can manage users and courses without access to admin management
- Review admin list periodically — Remove admins who no longer need access (e.g., staff who have left)
Related guides
- Managing Teachers — add and manage teacher accounts
- Managing Students — add and manage student accounts
- Creating Your School — the school creation process that creates the first Super Admin