How school admins oversee CBT exams on Lena — approving exams, managing classes, assigning proctors, and viewing submissions.
This guide walks you through the admin workflow for CBT exams: reviewing and
approving exams before they go live, controlling which classes are assigned,
appointing proctors, and tracking submissions across your school.
Before you begin: You need school admin access. Log in at
school.lena.africa.
Proctors (invigilators) are teachers assigned to oversee a specific exam and
class. When you assign a proctor, they receive an invitation that they can
accept or decline.
1
Go to the Proctors tab
Open the exam detail and navigate to the Proctors section. You’ll see a table of assigned proctors with their name, assigned class, and invitation status.
2
Add a proctor
Click Add Proctor, select the class to assign, then search for a teacher by name or email. You can optionally add notes with special instructions. The teacher receives an email invitation.
Screenshot: Add proctor dialog with teacher search
3
Track invitation status
Each proctor shows one of three statuses:
Status
Meaning
Pending
Invitation sent, waiting for teacher’s response
Accepted
Teacher has accepted and will proctor the exam
Declined
Teacher declined the invitation
4
Edit or cancel
You can cancel pending invitations or remove proctors at any time before the exam.
Assign proctors who are available during the exam window and familiar with
the exam content in case students have questions about unclear instructions.
Proctoring on Lena is in-person — proctors oversee the exam physically
in the classroom. The system does not provide live screen monitoring or
remote surveillance.
