How school admins oversee CBT exams on Lena — approving exams, managing classes, assigning proctors, and viewing submissions.
This guide walks you through the admin workflow for CBT exams: reviewing and
approving exams before they go live, controlling which classes are assigned,
appointing proctors, and tracking submissions across your school.
Before you begin: You need school admin access. Log in at
school.lena.africa.
Proctors (invigilators) are teachers assigned to oversee a specific exam and
class. When you assign a proctor, they receive an invitation that they can
accept or decline.
1
Go to the Proctors tab
Open the exam detail and navigate to the Proctors section. You’ll see a table of assigned proctors with their name, assigned class, and invitation status.
2
Add a proctor
Click Add Proctor, select the class to assign, then search for a teacher by name or email. You can optionally add notes with special instructions. The teacher receives an email invitation.
Screenshot: Add proctor dialog with teacher search
3
Track invitation status
Each proctor shows one of three statuses:
Status
Meaning
Pending
Invitation sent, waiting for teacher’s response
Accepted
Teacher has accepted and will proctor the exam
Declined
Teacher declined the invitation
4
Edit or cancel
You can cancel pending invitations or remove proctors at any time before the exam.
Assign proctors who are available during the exam window and familiar with
the exam content in case students have questions about unclear instructions.
Proctoring on Lena is in-person — proctors oversee the exam physically
in the classroom. The system does not provide live screen monitoring or
remote surveillance.
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to the exam:`}),`\n`,_jsxs(_components.ol,{children:[`\n`,_jsx(_components.li,{children:`Open the exam detail`}),`\n`,_jsxs(_components.li,{children:[`Go to the `,_jsx(_components.strong,{children:`Classes`}),` tab`]}),`\n`,_jsx(_components.li,{children:`Add or remove classes/student groups`}),`\n`]}),`\n`,_jsxs(Frame,{caption:`Screenshot: CBT classes management showing assigned classes and add/remove options`,children:[_jsx(OptimizedImage,{className:`mint-block dark:mint-hidden`,src:`https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=8aa659c894fa0cbcd69dca2937f31d5d`,alt:`CBT classes management showing assigned classes with add and remove 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options`,\"data-og-width\":`1600`,width:`1600`,\"data-og-height\":`938`,height:`938`,\"data-path\":`images/placeholder-dark.png`,\"data-optimize\":`true`,\"data-opv\":`3`,srcset:`https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=280\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=5fb1a386fe141fce678b6bfe8818e25e 280w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=560\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=922b384ab75548a0986af314fc110c6c 560w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=840\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=8eae036ff49b289cf3fd83c60240df0c 840w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=1100\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=611c3b59b2a0f1e94ad9cb52429c13ee 1100w, 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When you assign a proctor, they receive an invitation that they can\naccept or decline.`}),`\n`,_jsxs(Steps,{children:[_jsx(Step,{title:`Go to the Proctors tab`,children:_jsxs(_components.p,{children:[`Open the exam detail and navigate to the `,_jsx(_components.strong,{children:`Proctors`}),` section. You’ll see a table of assigned proctors with their name, assigned class, and invitation status.`]})}),_jsxs(Step,{title:`Add a proctor`,children:[_jsxs(_components.p,{children:[`Click `,_jsx(_components.strong,{children:`Add Proctor`}),`, select the class to assign, then search for a teacher by name or email. You can optionally add notes with special instructions. The teacher receives an email invitation.`]}),_jsxs(Frame,{caption:`Screenshot: Add proctor dialog with teacher search`,children:[_jsx(OptimizedImage,{className:`mint-block dark:mint-hidden`,src:`https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=8aa659c894fa0cbcd69dca2937f31d5d`,alt:`Add proctor dialog with class selection, teacher search field, and notes`,\"data-og-width\":`1600`,width:`1600`,\"data-og-height\":`938`,height:`938`,\"data-path\":`images/placeholder-light.png`,\"data-optimize\":`true`,\"data-opv\":`3`,srcset:`https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?w=280\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=338e6df0e55b3904a9dcd0787cddc491 280w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?w=560\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=a2aacede198680bd348fd25a40a9a96f 560w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?w=840\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=03fde4283a984d77207cdde5fd69623b 840w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?w=1100\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=60b7699fcdf5e205e1a32fe2bc2fa7b6 1100w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?w=1650\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=51ac3df92c2154eda19d14b392922062 1650w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?w=2500\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=7819a958ea61e7d08a668bcf8f466247 2500w`}),_jsx(OptimizedImage,{className:`mint-hidden dark:mint-block`,src:`https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=d8ebf01c18a25cc2bcf05b022a7d47a1`,alt:`Add proctor dialog with class selection, teacher search field, and notes`,\"data-og-width\":`1600`,width:`1600`,\"data-og-height\":`938`,height:`938`,\"data-path\":`images/placeholder-dark.png`,\"data-optimize\":`true`,\"data-opv\":`3`,srcset:`https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=280\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=5fb1a386fe141fce678b6bfe8818e25e 280w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=560\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=922b384ab75548a0986af314fc110c6c 560w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=840\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=8eae036ff49b289cf3fd83c60240df0c 840w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=1100\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=611c3b59b2a0f1e94ad9cb52429c13ee 1100w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=1650\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=fd7d8f19f0c2c72adee247e0627b65d8 1650w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=2500\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=3b088e93324e3a16872732d4731abb90 2500w`})]})]}),_jsxs(Step,{title:`Track invitation status`,children:[_jsx(_components.p,{children:`Each proctor shows one of three statuses:`}),_jsxs(Table,{children:[_jsx(_components.thead,{children:_jsxs(_components.tr,{children:[_jsx(_components.th,{children:`Status`}),_jsx(_components.th,{children:`Meaning`})]})}),_jsxs(_components.tbody,{children:[_jsxs(_components.tr,{children:[_jsx(_components.td,{children:_jsx(_components.strong,{children:`Pending`})}),_jsx(_components.td,{children:`Invitation sent, waiting for teacher’s response`})]}),_jsxs(_components.tr,{children:[_jsx(_components.td,{children:_jsx(_components.strong,{children:`Accepted`})}),_jsx(_components.td,{children:`Teacher has accepted and will proctor the exam`})]}),_jsxs(_components.tr,{children:[_jsx(_components.td,{children:_jsx(_components.strong,{children:`Declined`})}),_jsx(_components.td,{children:`Teacher declined the invitation`})]})]})]})]}),_jsx(Step,{title:`Edit or cancel`,children:_jsx(_components.p,{children:`You can cancel pending invitations or remove proctors at any time before the exam.`})})]}),`\n`,_jsx(Tip,{children:_jsx(_components.p,{children:`Assign proctors who are available during the exam window and familiar with\nthe exam content in case students have questions about unclear instructions.`})}),`\n`,_jsx(Note,{children:_jsxs(_components.p,{children:[`Proctoring on Lena is `,_jsx(_components.strong,{children:`in-person`}),` — proctors oversee the exam physically\nin the classroom. The system does not provide live screen monitoring or\nremote surveillance.`]})}),`\n`,_jsx(_components.hr,{}),`\n`,_jsx(Heading,{level:`2`,id:`viewing-submissions`,children:`Viewing submissions`}),`\n`,_jsx(_components.p,{children:`Monitor exam progress and review results:`}),`\n`,_jsxs(_components.ol,{children:[`\n`,_jsx(_components.li,{children:`Open the exam detail`}),`\n`,_jsxs(_components.li,{children:[`Go to the `,_jsx(_components.strong,{children:`Submissions`}),` tab`]}),`\n`,_jsx(_components.li,{children:`See all student submissions with scores, time taken, and submission type`}),`\n`]}),`\n`,_jsxs(Frame,{caption:`Screenshot: Admin view of exam submissions showing student scores and details`,children:[_jsx(OptimizedImage,{className:`mint-block dark:mint-hidden`,src:`https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=8aa659c894fa0cbcd69dca2937f31d5d`,alt:`Admin view of exam submissions 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1100w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?w=1650\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=51ac3df92c2154eda19d14b392922062 1650w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?w=2500\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=7819a958ea61e7d08a668bcf8f466247 2500w`}),_jsx(OptimizedImage,{className:`mint-hidden dark:mint-block`,src:`https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=d8ebf01c18a25cc2bcf05b022a7d47a1`,alt:`Admin view of exam submissions table showing student scores, time taken, and submission type`,\"data-og-width\":`1600`,width:`1600`,\"data-og-height\":`938`,height:`938`,\"data-path\":`images/placeholder-dark.png`,\"data-optimize\":`true`,\"data-opv\":`3`,srcset:`https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=280\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=5fb1a386fe141fce678b6bfe8818e25e 280w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=560\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=922b384ab75548a0986af314fc110c6c 560w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=840\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=8eae036ff49b289cf3fd83c60240df0c 840w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=1100\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=611c3b59b2a0f1e94ad9cb52429c13ee 1100w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=1650\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=fd7d8f19f0c2c72adee247e0627b65d8 1650w, https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?w=2500\u0026fit=max\u0026auto=format\u0026n=ISsABwDXCBX0o69d\u0026q=85\u0026s=3b088e93324e3a16872732d4731abb90 2500w`})]}),`\n`,_jsx(_components.p,{children:`You can click on individual submissions to see a question-by-question breakdown.`}),`\n`,_jsx(_components.hr,{}),`\n`,_jsx(Heading,{level:`2`,id:`previewing-questions`,children:`Previewing questions`}),`\n`,_jsx(_components.p,{children:`Before approving an exam, review the questions:`}),`\n`,_jsxs(_components.ol,{children:[`\n`,_jsx(_components.li,{children:`Open the exam detail`}),`\n`,_jsxs(_components.li,{children:[`Go to the `,_jsx(_components.strong,{children:`Questions`}),` tab`]}),`\n`,_jsxs(_components.li,{children:[`Use `,_jsx(_components.strong,{children:`Preview`}),` to see questions as students would see them`]}),`\n`]}),`\n`,_jsx(_components.p,{children:`This helps you catch errors, unclear wording, or incorrect answers before the\nexam goes live.`}),`\n`,_jsx(_components.hr,{}),`\n`,_jsx(Heading,{level:`2`,id:`best-practices`,children:`Best practices`}),`\n`,_jsxs(_components.ul,{children:[`\n`,_jsxs(_components.li,{children:[_jsx(_components.strong,{children:`Review before approving`}),` — Always preview questions and check settings\nbefore approving an exam`]}),`\n`,_jsxs(_components.li,{children:[_jsx(_components.strong,{children:`Assign proctors early`}),` — Give proctors time to prepare and understand the\nexam format`]}),`\n`,_jsxs(_components.li,{children:[_jsx(_components.strong,{children:`Monitor during exams`}),` — Keep an eye on the submissions tab during active\nexams to catch issues early`]}),`\n`,_jsxs(_components.li,{children:[_jsx(_components.strong,{children:`Coordinate with teachers`}),` — Discuss exam schedules to avoid conflicts with\nother school activities`]}),`\n`]}),`\n`,_jsx(_components.hr,{}),`\n`,_jsx(Heading,{level:`2`,id:`related-guides`,children:`Related guides`}),`\n`,_jsxs(_components.ul,{children:[`\n`,_jsxs(_components.li,{children:[_jsx(_components.a,{href:`/cbt/creating-an-exam`,children:`Creating an Exam`}),` — how teachers create exams`]}),`\n`,_jsxs(_components.li,{children:[_jsx(_components.a,{href:`/cbt/managing-exam-results`,children:`Managing Exam Results`}),` — how teachers manage\nresults`]}),`\n`,_jsxs(_components.li,{children:[_jsx(_components.a,{href:`/cbt/exam-rules`,children:`Exam Rules \u0026 Policies`}),` — the rules applied during exams`]}),`\n`,_jsxs(_components.li,{children:[_jsx(_components.a,{href:`/cbt/troubleshooting`,children:`CBT Troubleshooting`}),` — solutions to common CBT issues`]}),`\n`]})]})}function MDXContent(props={}){const{wrapper:MDXLayout}={..._provideComponents(),...props.components};return 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