> ## Documentation Index
> Fetch the complete documentation index at: https://support.lena.africa/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage students

> Find, invite, edit, move and remove the students at your school, and download the list.

**Students** in the sidebar lists everyone enrolled at your school. Superadmins and Academic admins can manage them.
To add a whole class at once, [import a spreadsheet](https://support.lena.africa/schools/import-students.md) instead.

![The Students list with tabs, a search box, a Filters button and columns for name, matric number, department and level](https://mintcdn.com/lenaafrica/L730hi-OSS5z45py/images/school/students-list.webp?fit=max\&auto=format\&n=L730hi-OSS5z45py\&q=85\&s=f727d3f9af8af7a611f8df9ae74bd314)

The Students list at Crestview University.

## Find students

* **Search students...** finds a student.
* **Filters** narrows the list to where students sit: **Faculty**, **Department** and **Level** (or **Grade** and
  **Arm**). Choose a faculty before a department. **Clear all** resets them.
* The **Active** tab shows everyone, including students who haven't accepted their invitation yet. **Invited** shows
  only those still to accept.

Choose a student's name to see their details and the courses they're in.

## Invite one student

![The empty Students page saying No students yet, with Import and Invite buttons](https://mintcdn.com/lenaafrica/L730hi-OSS5z45py/images/school/students-empty.webp?fit=max\&auto=format\&n=L730hi-OSS5z45py\&q=85\&s=55fe9d14bef60029efc52ad8fa40d22b)

Before any students are added, you can invite one or import a class.

**1. Start an invitation**

On the **Students** page, choose **Invite**. Or, at the top of the sidebar, choose the arrow beside **Invite
lecturer**, then **Invite student**.

**2. Enter who they are**

Enter their **First name**, **Last name** and **Email**. At a university you can add their **Matric number** (at a
K-12 school, **Class/Admission Number**). It's optional.

**3. Place them**

Choose their **Faculty**, then **Department**, then **Level**. Each list appears once the one above is chosen. At a
K-12 school, choose the **Grade** and **Arm**; at other schools, the program and, if you like, a group.

**4. Send it**

Choose **Invite**. You land on the **Invited** tab.

### What the student receives

A student who is new to Lena gets an email with their sign-in details, so they can sign in to
[Lena for Students](https://support.lena.africa/students/get-started.md) straight away. A student who already has a Lena account is added to your
school and told so by email; they keep their own password.

At other schools (not university or K-12), Lena gives each student an ID that starts with their program's code, such
as `SKHUB/CSR/001`. They sign in with their email address.

## Edit a student

Open the student and choose **Edit**, or choose **Edit** from the row's menu. You can move them to another place in the
school. Their matric number is locked so it isn't changed by accident: choose **Unlock to edit** to change it. Choose
**Save changes**.

A student's name, email and photo are theirs to change, in their own settings.

## Move many students at once

Use this to promote a class to the next level.

**1. Select them**

Narrow the list with **Filters**, then tick the box beside each student. Choosing a name opens the student instead.
Your ticks are cleared if you go to another page of the list, so finish one page at a time.

**2. Choose Edit**

In the bar that says how many are selected, choose **Edit**.

**3. Choose where they go**

Choose the new **Level** (or department, grade or arm). Whatever you choose is set for all of them; anything you
leave as it is stays as it is. Choose **Save**.

If some can't be updated, Lena says how many, and keeps those selected so you can try again.

## Remove students

Choose **Remove** from a row's menu, or select several and choose **Remove** in the bar. They're removed from the
school and from all its courses. **This can't be undone.**

## Download the list

Open **More actions** beside **Invite** and choose **Download all**, or **Download current view** once you've narrowed
the list. You get an Excel sheet. While it's being made, you'll see its progress at the bottom right of the screen.

## Troubleshooting

> [accordion] “Set up your faculties and departments first”
>
> Each student needs a place in the school. Choose **Go to Faculty Management** and [add your
> structure](https://support.lena.africa/schools/structure.md).

> [accordion] “This person is already a student at …”
>
> They're already at your school. Search for them on the **Active** tab.

> [accordion] “Another student already has this matric number.”
>
> Matric numbers must be unique. Check the number, or find the other student and correct theirs.

> [accordion] “Add a code to … in Cohort Management first, so its students can be given an ID.”
>
> At other schools, student IDs are made from the program's code. Add one to the program in **Cohort Management**.

## Next

> [card] [Import students](https://support.lena.africa/schools/import-students.md)
>
> Add a whole class from an Excel sheet.

> [card] [Directory settings](https://support.lena.africa/schools/directory-settings.md)
>
> Choose what students can change about themselves.


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