> ## Documentation Index
> Fetch the complete documentation index at: https://support.lena.africa/llms.txt
> Use this file to discover all available pages before exploring further.
# Managing Admins
> How to add school administrators, assign sub-roles, understand permissions, and remove admins on Lena.
This guide covers how to add new administrators, assign them the right level of
access, adjust their permissions over time, and remove admins who no longer need
access.
**Before you begin:** You must be a **Super Admin** to manage other admins.
See the roles table below for permission details.
***
## Admin sub-roles
Lena offers three levels of admin access:
| Sub-role | Permissions |
| ---------------------- | ----------------------------------------------------------------------------------------------------- |
| **Super Admin** | Full access to everything — users, structure, courses, CBT, and other admins |
| **Academic Admin** | Can manage academic structure, courses, and users (students and teachers). Cannot manage other admins |
| **Non-Academic Admin** | Limited to non-academic operations |
The person who creates the school is automatically assigned the **Super
Admin** role and cannot be removed by other admins.
***
## Viewing admins
1. Go to **User Directory** → **Admins** in the sidebar
2. You'll see all administrators for your school with their names, emails, and
sub-roles
***
## Adding an admin
Click the **Add Admin** button in the admin directory. The add admin dialog opens.
| Field | Description |
| -------------- | -------------------------------------------------- |
| **First name** | Admin's given name |
| **Last name** | Admin's surname |
| **Email** | Admin's email address |
| **Sub-role** | Super Admin, Academic Admin, or Non-Academic Admin |
Click **Save**. A confirmation message appears and the admin is added with the specified sub-role. If they don't already have a Lena account, they'll receive an invitation.
Be thoughtful about granting Super Admin access. Super Admins can manage
other admins, delete users, and modify all school settings. For most staff
members, Academic Admin or Non-Academic Admin is sufficient.
***
## Changing an admin's sub-role
To change an admin's permission level:
1. Find the admin in the directory
2. Click **Edit** on their row
3. Change the **Sub-role** to the desired level
4. Save changes
The change takes effect immediately. The admin will see updated access on their
next page load.
***
## Removing an admin
To remove an admin from your school:
1. Find the admin in the directory
2. Click **Delete** or **Remove**
3. Confirm the removal
You cannot remove the original school creator (the first Super Admin). If
you need to change the primary admin, contact [Lena
support](/general/contact-support).
***
## Permission breakdown
Here's what each sub-role can and cannot do:
| Action | Super Admin | Academic Admin | Non-Academic Admin |
| ---------------------------- | :---------: | :------------: | :----------------: |
| Manage students | ✓ | ✓ | — |
| Manage teachers | ✓ | ✓ | — |
| Manage admins | ✓ | — | — |
| Configure academic structure | ✓ | ✓ | — |
| Manage sessions and terms | ✓ | ✓ | — |
| View and create courses | ✓ | ✓ | — |
| Manage CBT exams | ✓ | ✓ | — |
| Edit school settings | ✓ | — | — |
| View dashboard stats | ✓ | ✓ | ✓ |
***
## Best practices
* **Limit Super Admins** — Have 1-2 Super Admins (school owner and vice
principal). Too many Super Admins increases risk of accidental changes
* **Use Academic Admin for department heads** — They can manage users and
courses without access to admin management
* **Review admin list periodically** — Remove admins who no longer need access
(e.g., staff who have left)
***
## Related guides
* [Managing Teachers](/school/managing-teachers) — add and manage teacher
accounts
* [Managing Students](/school/managing-students) — add and manage student
accounts
* [Creating Your School](/school/creating-your-school) — the school creation
process that creates the first Super Admin