> ## Documentation Index
> Fetch the complete documentation index at: https://support.lena.africa/llms.txt
> Use this file to discover all available pages before exploring further.

# Admin CBT Oversight

> How school admins oversee CBT exams on Lena — approving exams, managing classes, assigning proctors, and viewing submissions.

This guide walks you through the admin workflow for CBT exams: reviewing and
approving exams before they go live, controlling which classes are assigned,
appointing proctors, and tracking submissions across your school.

<Note>
  **Before you begin:** You need school admin access. Log in at
  [school.lena.africa](https://school.lena.africa).
</Note>

***

## Accessing CBT management

1. Log in to [school.lena.africa](https://school.lena.africa)
2. Go to **CBT Exams** in the sidebar
3. You'll see all CBT exams across your school

<Frame caption="Screenshot: School admin CBT exam list showing all exams with status, teacher, and dates">
  <img className="block dark:hidden" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=8aa659c894fa0cbcd69dca2937f31d5d" alt="School admin CBT exam list showing all exams with status, teacher name, and dates" width="1600" height="938" data-path="images/placeholder-light.png" />

  <img className="hidden dark:block" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=d8ebf01c18a25cc2bcf05b022a7d47a1" alt="School admin CBT exam list showing all exams with status, teacher name, and dates" width="1600" height="938" data-path="images/placeholder-dark.png" />
</Frame>

***

## Viewing exam details

Click on any exam to see its full details:

| Field                 | Description                                  |
| --------------------- | -------------------------------------------- |
| **Title**             | Exam name                                    |
| **Teacher**           | Who created the exam                         |
| **Course**            | Which course the exam belongs to             |
| **Duration**          | Time limit                                   |
| **Start/End time**    | Exam window                                  |
| **Status**            | Draft, Published, Active, or Closed          |
| **Questions**         | Number of questions and total marks          |
| **Assigned students** | Number of students assigned to take the exam |

***

## Approving exams

Depending on your school's workflow, you may need to approve exams before they
become available to students:

<Steps>
  <Step title="Review the exam">
    Open the exam details and review:

    * Questions and answers (use the **Preview Questions** feature)
    * Exam settings (duration, tab-switch limit, etc.)
    * Assigned students

    The exam detail view shows all settings and a preview of the questions.
  </Step>

  <Step title="Approve or send back">
    * **Approve** — Click to clear the exam for students to take during the exam window. The exam status changes to **Approved**.
    * **Send back** — Click to request changes from the teacher before approving. Add notes explaining what needs to change.

    <Frame caption="Screenshot: Exam approval interface with approve button and notes field">
      <img className="block dark:hidden" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=8aa659c894fa0cbcd69dca2937f31d5d" alt="Exam approval interface with approve and send-back buttons and a notes field" width="1600" height="938" data-path="images/placeholder-light.png" />

      <img className="hidden dark:block" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=d8ebf01c18a25cc2bcf05b022a7d47a1" alt="Exam approval interface with approve and send-back buttons and a notes field" width="1600" height="938" data-path="images/placeholder-dark.png" />
    </Frame>
  </Step>
</Steps>

***

## Managing exam classes

You can manage which student classes or groups are assigned to the exam:

1. Open the exam detail
2. Go to the **Classes** tab
3. Add or remove classes/student groups

<Frame caption="Screenshot: CBT classes management showing assigned classes and add/remove options">
  <img className="block dark:hidden" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=8aa659c894fa0cbcd69dca2937f31d5d" alt="CBT classes management showing assigned classes with add and remove options" width="1600" height="938" data-path="images/placeholder-light.png" />

  <img className="hidden dark:block" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=d8ebf01c18a25cc2bcf05b022a7d47a1" alt="CBT classes management showing assigned classes with add and remove options" width="1600" height="938" data-path="images/placeholder-dark.png" />
</Frame>

This is useful when an exam should be taken by specific grades, arms, or
departments.

***

## Assigning proctors

Proctors (invigilators) are teachers assigned to oversee a specific exam and
class. When you assign a proctor, they receive an invitation that they can
accept or decline.

<Steps>
  <Step title="Go to the Proctors tab">
    Open the exam detail and navigate to the **Proctors** section. You'll see a table of assigned proctors with their name, assigned class, and invitation status.
  </Step>

  <Step title="Add a proctor">
    Click **Add Proctor**, select the class to assign, then search for a teacher by name or email. You can optionally add notes with special instructions. The teacher receives an email invitation.

    <Frame caption="Screenshot: Add proctor dialog with teacher search">
      <img className="block dark:hidden" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=8aa659c894fa0cbcd69dca2937f31d5d" alt="Add proctor dialog with class selection, teacher search field, and notes" width="1600" height="938" data-path="images/placeholder-light.png" />

      <img className="hidden dark:block" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=d8ebf01c18a25cc2bcf05b022a7d47a1" alt="Add proctor dialog with class selection, teacher search field, and notes" width="1600" height="938" data-path="images/placeholder-dark.png" />
    </Frame>
  </Step>

  <Step title="Track invitation status">
    Each proctor shows one of three statuses:

    | Status       | Meaning                                         |
    | ------------ | ----------------------------------------------- |
    | **Pending**  | Invitation sent, waiting for teacher's response |
    | **Accepted** | Teacher has accepted and will proctor the exam  |
    | **Declined** | Teacher declined the invitation                 |
  </Step>

  <Step title="Edit or cancel">
    You can cancel pending invitations or remove proctors at any time before the exam.
  </Step>
</Steps>

<Tip>
  Assign proctors who are available during the exam window and familiar with
  the exam content in case students have questions about unclear instructions.
</Tip>

<Note>
  Proctoring on Lena is **in-person** — proctors oversee the exam physically
  in the classroom. The system does not provide live screen monitoring or
  remote surveillance.
</Note>

***

## Viewing submissions

Monitor exam progress and review results:

1. Open the exam detail
2. Go to the **Submissions** tab
3. See all student submissions with scores, time taken, and submission type

<Frame caption="Screenshot: Admin view of exam submissions showing student scores and details">
  <img className="block dark:hidden" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-light.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=8aa659c894fa0cbcd69dca2937f31d5d" alt="Admin view of exam submissions table showing student scores, time taken, and submission type" width="1600" height="938" data-path="images/placeholder-light.png" />

  <img className="hidden dark:block" src="https://mintcdn.com/lenaafrica/ISsABwDXCBX0o69d/images/placeholder-dark.png?fit=max&auto=format&n=ISsABwDXCBX0o69d&q=85&s=d8ebf01c18a25cc2bcf05b022a7d47a1" alt="Admin view of exam submissions table showing student scores, time taken, and submission type" width="1600" height="938" data-path="images/placeholder-dark.png" />
</Frame>

You can click on individual submissions to see a question-by-question breakdown.

***

## Previewing questions

Before approving an exam, review the questions:

1. Open the exam detail
2. Go to the **Questions** tab
3. Use **Preview** to see questions as students would see them

This helps you catch errors, unclear wording, or incorrect answers before the
exam goes live.

***

## Best practices

* **Review before approving** — Always preview questions and check settings
  before approving an exam
* **Assign proctors early** — Give proctors time to prepare and understand the
  exam format
* **Monitor during exams** — Keep an eye on the submissions tab during active
  exams to catch issues early
* **Coordinate with teachers** — Discuss exam schedules to avoid conflicts with
  other school activities

***

## Related guides

* [Creating an Exam](/cbt/creating-an-exam) — how teachers create exams
* [Managing Exam Results](/cbt/managing-exam-results) — how teachers manage
  results
* [Exam Rules & Policies](/cbt/exam-rules) — the rules applied during exams
* [CBT Troubleshooting](/cbt/troubleshooting) — solutions to common CBT issues